January 3, 2007 minutes

Present: Ann R, Ann Z, Alice, Bill, Dan, Mary Grace, Margaret

Abscent: Bruce, Jill, Carla


Next meeting 2/7/07. Alice’s house, 6pm pot luck, 7pm meeting

Agenda set and minutes approved

Treasure’s report accounting report for NFG is difficult due to NFG percentage cut (which has gone up). 

Bill to speak to Mark Spienfelder at SRMC about their automatic dana collection system. 

NFG has stated they will correct statements to reflect reality. 

Bill to look at Bay Fed as a new depository.

Mary Grace’s Dana to be deposited for accounting.

Parsonage allowance of $10,000 for 2007 approved. 

Donation letters must be sent for a single donation greater than $250.00 by the end of January.

A new law requires receipts for all claimed donations.

Publicity Isabel is covering news papers and press releases. It was agreed that the press release for the open house will be sent via the email list as well. 

Ann Z will post open house announcements at UCSC as well.

Design Committee The Sign, Ann R to contact G about the sign before 1/13/07.

Facilities Manager Alice to speak to Elizabeth about replacing 1010 address.

Front door lock and lights to be addressed this week or next. Window locks are done. Toilet handle is fixed, it was upside down. Bathroom doors now close automatically. 

Electric: PG&E transformer is repaired and the alarm is to be reset 1/4/07. 

The overflowing rain gutter will be tended to.

We are heating the women’s room per an agreement, however the exchange of hot water to the office is not working out. 

The regional heating is not working out, a letter will be written ASAP addressing this problem.

Ann R to look at programmable thermostat

A petty cash form will be formulated

Discussion: Alice will be resigning as facilities Manager as she expects to be in Hawaii approximately 5 months this year. Ann R will remain on until July as the assistant. Ann and Alice will formulate a job description based on their experiences before the next board meeting. 

Programs 1/13/07 open house board members to show up!

Zen teachers have space 9am-12pm Feb, March, April, and May, 4 days in 4 months to have weekend sits.

Jason Sunday evenings, 6:30 to 7:30ish approved. j

Marcy offer for consideration, Wed evenings instead of Thursdays to help eliminate overlaps. Dan and Mary Grace to discuss with Marcy.

May Retreat Mary Lou in charge of retreat. Alice to assist when on the mainland.

Discussion: Carol Van Den Bos to write up presentation for next board meeting.

There will not be a PO Box downtown,,,they have 8 yr. waiting list.

Bill suggested less devision for Sangha vs special needs when doing fundraising. We need a plan, integration, and the committee needs to reemerge and include Bill.