VSC Minutes for 10/10/06

Present: Ann R., Ann Z, Bill, Bruce, Carla, Dan, Jill, Mary, Margaret

Abscent: Alice

Next Meeting: 11/13/06, Alice’s house 7 pm, possible pot luck

agenda set and minutes from 9/11/06 approved

Committees:

Design, taking design committee report under consideration. Approved additional floor lamp at $50.00 and blinds for small office at $300-400.00

Facilities, Recording equipment to be purchased at about $500.00 before the festival. 

Gas situation is awful. Elizabeth to deal with this and Data agrees it is the management’s responsibility. 

Security of windows and rotating of skylight are an issue

Gate must be locked, however, with our status as a church there is a question about legality of access to our hall. 

Phone and DSL, talk to Data about wireless for building, cell phones to be used rather than establish phone line, at least at this point in time.

$100.00 approved for purchase of vacume, Tea Urn on hold at this time.

We need more volunteers greeters, some would be nice for celebration week, especially board members. 

Alice is believed to be coordinating for celebration week.

Organization: Ann R has new Volunteer form. Question from Dan is it time to disband organization committee.

Programs: We need a transportation plan for Ajahn Amaro. Ask Brian or Jonathan about bringing him down, Dan will take him back to the monestary. 

Mary is in charge of invitations.

We need people for decorating and flowers, approach Heidi, and Carla. (maybe Lori)

Carla is doing the prayer flag project.

Ann R is working on clean up.

Idea for children to offer Ajahn Amaro his food, 

Hope to keep the parking lot open and see about using an unused space in the building. 

Treasures report: Transition from Linda to Marilyn completed. Rent is overdue and in penalty, Bill to pay and receive contract so he knows when bills are due. 

Current situation:

SCCCU checking balance 8,397.32

SCCCU savings balance 20,020.84

NFG 1,145.00

Sept statement is incomplete will be sent.

Rent 75.00

Teacher payment 277.00

Construction 345.00

Other 40.00

Total 737.00

Petty cash approved for !00.00 for 2-3 months at a time. 

Need to conclude checkbook collection, Alice may have one and David may have one.

Fundraising: Heidi drafted a leter to thank and encourage continued support to Sangha. To be emailed at a good time, 10/30/06 suggested. Committee wants a monthly report by source of income to target effective areas. David Foecke from SRMC is a dana consultant who may be used to advise committee. Wish list was discussed.


Ann Z has a board and other needed volunteers site on the Website. user name and password was given out.